Platform | Punchout

Seamlessly connect your procurement system with TOTECS’s real-time eCommerce catalogue for accurate pricing, automated approvals and end-to-end efficiency.

Elevate your Business.

Punchout refers to an integration workflow that allows buyers to access a supplier's online catalogue
directly from their own procurement/purchasing system without leaving their ERP or procurement platform.

Streamlining & Automation

Integrated Punchout login and automated OCI response functionality enables buyers to accurately select the appropriate cost centres and allocate orders in real time.

Tender Contract Ordering

Ensure compliance, adhere to pricing, guarantee quality and optimise cost control through struct, pre-negotiated tender contracts

Complex Workflows

Automate the entire procurement transaction cycle - from order processing and advanced shipping notifications (ASN) to invoice management.



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Procurement.Simplified.

For large customers with hundreds or thousands of suppliers, navigating multiple eCommerce websites becomes tedious and prone to error. Punchout centralises the experience, allowing the purchaser to browse supplier catalogues in one place, seamlessly import the shopping basket back into their ERP, and enforce budget approvals and cost-centre allocations.


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  • 01

    Approval & Compliance

    By routing the shopping basket data back to the buyer’s internal system, Punchout ensures that every order follows the company’s established approval workflows. The built-in compliance controls help reduce unauthorised spending and maintain a clear audit trail.

  • 02

    Approval & Compliance

    By routing the shopping basket data back to the buyer’s internal system, Punchout ensures that every order follows the company’s established approval workflows. The built-in compliance controls help reduce unauthorised spending and maintain a clear audit trail.

  • 03

    Approval & Compliance

    By routing the shopping basket data back to the buyer’s internal system, Punchout ensures that every order follows the company’s established approval workflows. The built-in compliance controls help reduce unauthorised spending and maintain a clear audit trail.

  • 04

    Approval & Compliance

    By routing the shopping basket data back to the buyer’s internal system, Punchout ensures that every order follows the company’s established approval workflows. The built-in compliance controls help reduce unauthorised spending and maintain a clear audit trail.

Organisations who benefit from Punchout.

Complex Price &
Contact Businesses

Rely on ERP/procurement systems for large-scale purchasing.

Organisation
Suppliers

Require strict adherence to budget approvals and compliance workflows.

Medium - Large
Organisations

Want to streamline integration with buyers’ purchasing platforms.

Government
Agencies

Need real-time visibility of negotiated rates and product availability.



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The Punchout workflow.

01

Buyer Initiates a
Punch Out Session

The buyer logs into their procurement system and selects the supplier’s catalogue via a TOTECS Punch Out link/URL.

02

Redirect to Supplier’s
eCommerce Site

The buyer is automatically logged into TOTECS’s Punch Out–enabled eCommerce website

03

Shopping and
Basket Creation

The buyer browses products with real-time pricing and stock availability, adding items to their basket.

04

Basket Transfers to
Buyer’s System

Instead of checking out on the supplier site, the basket data is sent back to the buyer’s ERP/procurement system.

05

Approval & Purchase
Order Generation

The buyer’s system applies internal approval workflows and generates a Purchase Order (PO) for the supplier.

06

Order Fulfilment
by Supplier

Once approved, the supplier receives the PO and processes the order for shipping.

How TOTECS delivers Punchout.

TOTECS offers two solution pathways for your business:

01  TOTECS - SQUIZZ

  • Fully Customisable eCommerce Website
  • TOTECS MWD deployment
    (Tailored to your brand and business)
  • Advanced product catalogue search functionality.
  • eCommerce ordering and Punchout in one solution.
  • Integration via SQUIZZ.com Universal EDI (UDI)
  • Automatic transactions and data exchange
    (Purchase Orders, Invoices, Delivery Notices)
  • Universal APIs and Connector software

02  SQUIZZ - SQUIZZ

  • Streamlined Generic User Experience
  • Faster to implement with a pre-built ordering interface
  • Standard navigation and layout (custom branding available)
  • Integration via SQUIZZ.com Universal EDI (UDI)
  • Both parties register on SQUIZZ.com and connect systems.
  • Automatic transactions and data exchange
    (Purchase Orders, Invoices, Delivery Notices)


Why TOTECS stands out.

TOTECS combines fast, flexible ERP integrations, advanced workflows, and built-in EDI—all under one roof.
This saves you time, reduces costs, and ensures a more seamless experience than patching together multiple third-party services.

TOTECS Pty Ltd

Comprehensive EDI Integration

Built-in Universal EDI (UDI) with SQUIZZ.com for end-to-end automated transactions (PO, Invoice, Delivery Notice).

Flexible ERP Integration

Connects to virtually any ERP or accounting system via SQUIZZ.com’s Universal APIs or Connectors.

Advanced B2B Features

Designed for complex B2B use cases - contract pricing, cost - centre allocation, multi-location shipping, government procurement.

Implementation Speed vs. Customisation

Offers two Punchout methods—fully custom (Method 1) or rapid deployment (Method 2)—to balance speed and personalisation.

Unified eCommerce + Punchout Experience

One platform to manage standard eCommerce orders and Punchout orders, so your team only manages a single catalogue and interface.

Other Punchout Solutions

EDI Integration

Often rely on third-party connectors or separate EDI modules.

ERP Integration

Typically tied to a narrower range of systems and often require middleware for complex B2B Punchout needs.

B2B Features

May need additional customisations or modules for advanced features. Advanced B2B functionality can require multiple apps or custom development.

Implementation

Typically requires a custom build for each project and complex B2B Punchout often needs specialised integrations or custom coding.

eCommerce + Punchout Experience

Primarily eCommerce with Punchout added on top. Mostly a general eCommerce solution, reliant on external solutions for Punchout integration

Find the solution that works for you.

Our team at TOTECS will review your requirements and guide you toward the best Punchout implementation - whether that’s a fully customised TOTECS website or the quicker-to-deploy SQUIZZ.com solution. Let us help you integrate real-time product data, automate Purchase orders and invoices, and ensure compliance at every step.

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